Discipline Unit
About the Unit
The Discipline Unit is an organizational unit responsible for promoting compliance with official working hours, strengthening time and attendance discipline, and ensuring adherence to approved policies and procedures governing employee attendance and departure.
The Unit works to foster a disciplined and well-organized work environment by monitoring compliance with working hours and addressing cases of lateness and absence in a professional manner that balances accountability and fairness. These efforts contribute to enhancing institutional efficiency and ensuring the smooth and consistent operation of the workplace.
Objectives
✓ | Promote compliance with official attendance and departure times in accordance with approved policies and regulations. |
✓ | Foster a culture of time discipline and professional responsibility among employees. |
✓ | Reduce and effectively address cases of lateness and unjustified absence. |
✓ | Ensure fairness and transparency in the implementation of attendance and departure procedures. |
✓ | Support an organized work environment built on commitment and reliability. |
✓ | Protect the rights of both employees and the University in relation to working hours and employment obligations. |
✓ | Contribute to enhanced institutional performance by strengthening compliance with working hours. |
Roles and Responsibilities
✓ | Monitor employee compliance with official working hours. |
✓ | Monitor attendance and departure records in accordance with approved policies and procedures. |
✓ | Follow up on cases of lateness and absence and address them in accordance with applicable regulations. |
✓ | Support fair and consistent implementation of attendance and departure procedures. |
✓ | Promote awareness of workplace attendance requirements and professional discipline. |
✓ | Support accurate attendance data and reporting to enhance organizational efficiency and decision-making. |
Programs and Systems
Attendance and Check-In/Out System
The Attendance and Check-In/Out System represents an important step in the University’s digital transformation journey. It automates procedures related to recording working hours and enhances the accuracy and reliability of attendance data.
The system also improves the employee experience by providing an integrated service through the University application, enabling employees to access their attendance and departure information quickly and conveniently.
Employees can review detailed attendance reports, including working hours, lateness records, leave requests, and permissions, as well as monitor relevant updates.
The system promotes transparency and fairness by standardizing procedures and reducing reliance on paper-based processes, contributing to more efficient administrative operations.
It also provides analytical tools and accurate reports that support decision-makers in monitoring attendance compliance and improving human resources management, thereby strengthening workplace discipline and productivity.
Operating Entity | Deanship of Human Resources – Discipline Unit, in collaboration with the Deanship of Electronic Transactions and Communications. |
Purpose | To accurately record and manage employee attendance and departure and enhance the efficiency of workplace attendance compliance. |
Access the Service
The service is available through the King Saud University mobile application:
User Guide
A procedural guide for the Smart Attendance System is available to explain the system workflow and the key procedures for authorized users. The guide covers:
✓ | Accessing the system. |
✓ | Updating employee information. |
✓ | Updating employees’ registered mobile device information. |
✓ | Managing leave and excuse records. |
✓ | Managing employee shifts. |
✓ | Managing employee work locations. |
Frequently Asked Questions
The Unit monitors employee compliance with official working hours, manages attendance and departure records, and follows up on attendance-related violations in accordance with approved regulations.
Requests to review or amend an attendance record in the Smart Attendance System should be submitted through an official letter addressed to the Discipline Unit, in accordance with the approved procedure.
Yes. Attendance registration is linked to the employee’s officially approved work location as recorded in the relevant systems, based on an approved appointment, transfer, or assignment decision.
Attendance records can be reviewed through the University’s electronic services and the attendance service available through the mobile application.
Yes. The applicable attendance requirements and working hours are specified for each approved shift.
The Smart Attendance System does not allow shifts to be deleted or modified retrospectively. This policy helps maintain the accuracy and integrity of attendance and departure records.
Please contact the Smart Attendance System supervisors within your entity so that the registered mobile device information can be updated.
