Administrative Communications Unit
The Administrative Communications Unit is responsible for organizing and documenting incoming and outgoing administrative correspondence and transactions for the Deanship of Human Resources. It receives, registers, refers, and follows up on transactions through approved systems, contributing to faster processing, greater accuracy, and easier transaction tracking.
Responsibilities
Register incoming and outgoing transactions in the Diwan System.
Receive transactions and refer them to the relevant departments and units.
Prepare and follow up on transaction delivery records.
Search for transactions and track their progress.
Verify the completeness of information and attachments before completing procedures.
Return incomplete transactions to the relevant entity with notes explaining the required corrections.
Follow up on transaction closure and archiving in accordance with approved procedures.
Frequently Asked Questions
Yes, through the Wared service.
Once a transaction is referred electronically through the system, it is received and forwarded to the relevant entity for completion.
Yes. Transactions can be searched for and tracked through the Diwan System.
The transaction is returned to the issuing entity with notes explaining what needs to be completed.
Yes. It must be approved by the authorized official in accordance with the approved procedure.
The transaction is closed or transferred to the designated archiving and classification process in accordance with the approved procedure.
Processing time varies depending on the type of transaction and procedure, in accordance with the standard processing time established for each service.
The relevant department or unit may be contacted through the approved communication channels.
Access is limited to authorized users in accordance with the permissions assigned in the system.
