Discipline Unit
The Discipline Unit is an organizational unit responsible for promoting compliance with official working hours, strengthening time and attendance discipline, and ensuring adherence to approved policies and procedures governing employee attendance and departure.
The Unit works to foster a disciplined and well-organized work environment by monitoring compliance with working hours and addressing cases of lateness and absence in a professional manner that balances accountability and fairness. These efforts contribute to enhancing institutional efficiency and ensuring the smooth and consistent operation of the workplace.
Attendance and Check-In/Out System
The Attendance and Check-In/Out System represents an important step in the University’s digital transformation journey. It automates procedures related to recording working hours and enhances the accuracy and reliability of attendance data.
The system also improves the employee experience by providing an integrated service through the University application, enabling employees to access their attendance and departure information quickly and conveniently.
Employees can review detailed attendance reports, including working hours, lateness records, leave requests, and permissions, as well as monitor relevant updates.
The system promotes transparency and fairness by standardizing procedures and reducing reliance on paper-based processes, and provides analytical tools and accurate reports that support decision-makers in monitoring attendance compliance and improving human resources management.
Operating Entity: Deanship of Human Resources – Discipline Unit, in collaboration with the Deanship of Electronic Transactions and Communications.
Purpose: To accurately record and manage employee attendance and departure and enhance the efficiency of workplace attendance compliance.
Target Users: King Saud University employees covered by the attendance system.
Access the Service Through the King Saud University App
User Guide
A procedural guide for the Smart Attendance System is available to explain the system workflow and the key procedures for authorized users. The guide covers:
- Accessing the system.
- Updating employee information.
- Updating employees’ registered mobile device information.
- Managing leave and excuse records.
- Managing employee shifts.
- Managing employee work locations.
Frequently Asked Questions
What are the responsibilities of the Discipline Unit?
The Unit monitors employee compliance with official working hours, manages attendance and departure records, and follows up on attendance-related violations in accordance with approved regulations.
What should I do if I forget to record my attendance?
Requests to review or amend an attendance record should be submitted through an official letter addressed to the Discipline Unit, in accordance with the approved procedure.
Is attendance registration linked to a specific location?
Yes. Attendance registration is linked to the employee’s officially approved work location as recorded in the relevant systems, based on an approved appointment, transfer, or assignment decision.
How can I review my attendance record?
Attendance records can be reviewed through the University’s electronic services and the attendance service available through the mobile application.
Do attendance requirements differ for employees working shifts?
Yes. The applicable attendance requirements and working hours are specified for each approved shift.
Can shifts be modified or deleted retrospectively?
The system does not allow shifts to be deleted or modified retrospectively. This policy helps maintain the accuracy and integrity of attendance and departure records.
What should I do if I change my mobile device?
Please contact the attendance system supervisors within your entity so that the registered mobile device information can be updated.