Programs and Systems Guide

Employees can verify a university’s ranking through the Ministry of Education portal using the recommended universities inquiry service.

The university should also be ranked among the top 50 universities worldwide or among the top 50 universities in the relevant academic discipline, according to one of the four international ranking systems approved by the University Board: QS, Times Higher Education, Shanghai Ranking, or U.S. News.

A request for a printing allowance should be submitted through the employee’s respective entity, whether a college or administrative unit, together with the required supporting documents and forms.

The request should then be submitted through the official channel, Diwan System, after which it will be referred to the Human Resources Development Department for completion in accordance with the applicable regulations.

Academic qualifications are verified by the Human Resources Development Department when prior approval for the course of study has been obtained.

The request may be submitted to the Department through one of the following official channels:

• Diwan System
• The Department’s official email
• SM Program

Yes. Employer approval is required.

However, this requirement does not apply to non-faculty employees when the study takes place outside official working hours and does not conflict with their work responsibilities.

The application should be submitted through the employee’s respective college or administrative unit and must include:

• Approval from the employee’s entity.
• The University Ranking Verification Form for scholarship applicants.
• The academic admission offer obtained by the applicant.

For scholarship recipients studying outside the Kingdom or enrolled in the Joint External Supervision Program, an electronic request should be submitted through the Safeer System, together with:

• An academic progress report.
• The Academic Level Assessment Form for extension purposes.

For staff members studying at King Saud University or scholarship recipients studying within the Kingdom, the request should be submitted through the employee’s respective entity via the official channel, Diwan System, together with:

• Approval from the relevant entity.
• An academic progress report.
• The Academic Level Assessment Form.

The employee must return to duty within 30 days of completing the academic degree requirements or the end of the scholarship period.

The following documents are required:

• Forms required for issuing the scholarship decision.
• A copy of the scholarship recipient’s visa and the visas of accompanying dependents, if applicable.
• A copy of the scholarship recipient’s passport and the passports of accompanying dependents, if applicable.
• Clearance form.
• A copy of the scholarship recipient’s National ID, or Family Register if accompanied by dependents.

The documents should be sent to the Department at HRM@ksu.edu.sa at least one month before the scheduled start date of the academic program.

After signing in, the available service categories will appear based on the user type. Users can select the required service and follow the corresponding steps to complete their request.

After obtaining approval to study at personal expense, the applicant may submit a request to join the scholarship program by accessing the “Prospective Students” service category.